The use of the e-Catalogue in Indonesia makes the procurement of goods/services in the public sector more efficient. Shorter procurement times and fair competition partners ensure the government is getting the best price.
The Electronic Catalogue (e-Catalogue) is an electronic information system that lists the technical specifications and prices of certain goods and services from various providers. The e-Catalogue was created by the Government Goods/Services Procurement Policy Agency, Lembaga Kebijakan Pengadaan Barang/Jasa Pemerintah (LKPP), at the end of 2012.
Some of the benefits of using the e-Catalogue are:
- It makes the process of procurement of goods/services in the public sector more efficient. Shorter procurement times and competition partners ensure the government is getting the best price.
- The e-Catalogue also increases transparency. This can supress the problem of budget leakage that often occurs in the procurement of goods/services.
- It simplifies the process, making it more inviting for partners to participate.
An e-Catalogue of medical devices has been promoted since 2015. The next opening date for procurement of the medical devices e-catalogue is yet to be announced. The LKPP will announce it on their website (http://lkpp.go.id).
Once announced, the LKPP will aim to inform all those medical device distributors who may want to join the e-Catalogue. LKPP will then issue an invitation to all registered companies to meet. At the meeting, the LKPP will explain the procedures for the opening bid schedule and any requirements. All information shared by the LKPP will be available in the bid document. This is normally shared on the LKPP website and can be downloaded.
Documentation required by the LKPP:
1. Offering Letter
2. Qualification Form
– Deed of establishment
– Latest amendment to the deed of establishment (if any)
– Business License Number (NIB)
– Tax ID number
– Latest annual tax notification (typically LKPP will mention the latest year that can be used)
– Medical Device Distribution Certificate (referred to as IPAK)
– Letter of Authorization with Principle/Manufacturer
3. Integrity Pact
4. Technical Bid Documents
– Technical specification of the product
– Statement letter of product warranty (at least one year).
– Statement letter of guaranteed availability of spare parts for at least 5 years.
– Registration Certificate issued by Ministry of Trade (referred to as Surat Tanda Pendaftaran or STP)
– Approval License issued by Ministry of Health
5. Bidding Documents
– A price list of government and non-government offers for each product
– Bid price in Indonesian Rupiah (IDR)
– Imported products must include the most recent Goods Import Declaration (called the PIB) and the item purchase invoice.
The LKPP values those bids that provide:
1. Evaluation and proof of qualifications
2. Administrative evaluation
3. Technical evaluation
The LKPP will seek further clarification from those who have submitted all the required documentation. They will also check copy documents against the original hardcopy. If complete and eligible, the LKPP will invite eligible producers into a negotiation on product price.
The LKPP will issue a contract of catalogue to those successful in negotiations. This is a co-operation agreement signed by the LKPP and the provider for inclusion of goods/services in an e-Catalogue for two years. After receiving the contract of catalogue, providers can submit the agreed upon product into the e-catalogue system: http://e-katalog.lkpp.go.id/